Majalah Anestesia & Critical Care (MACC) is committed to maintaining the security, integrity, accessibility, and long-term preservation of its electronic scholarly records. The journal manages manuscript submissions, editorial correspondence, peer-review records, publication files, and associated editorial documentation through its electronic publishing platform and related digital storage systems. This policy supports transparency in journal management and the preservation of scholarly content in accordance with the recommendations in the COPE, DOAJ, OASPA, and WAME Principles of Transparency and Best Practice in Scholarly Publishing.

MACC distinguishes electronic filing for editorial administration from long-term digital preservation of published content. Electronic filing supports the organised management and retrieval of journal records, whereas digital preservation protects published scholarly content against loss and supports continued access over time. COPE and its partner organisations recommend that journals clearly state their arrangements for electronic backup and long-term digital preservation, including arrangements for circumstances in which the journal or publisher ceases operation. See Principle 4, Archiving, in the Principles of Transparency and Best Practice in Scholarly Publishing.

Authors must submit manuscripts and supporting documents through the official MACC online submission system, unless the editorial office explicitly authorises an alternative procedure. The electronic submission record should identify the manuscript, its corresponding author, the date of submission, and the files associated with the submission. Authors must follow the current submission instructions available on the official MACC Submission Guidelines.

The editorial office maintains electronic records relevant to manuscript processing, including submission files, editorial decisions, reviewer reports, revision files, author correspondence, and final publication files, as applicable. Access to these records should be limited to authorised individuals according to their editorial responsibilities. These procedures are proposed operational measures for responsible journal administration and are consistent with COPE's emphasis on transparent journal policies and clearly described editorial processes. See the COPE, DOAJ, OASPA, and WAME Principles of Transparency and Best Practice in Scholarly Publishing.

MACC organises electronic records so that authorised editorial personnel can retrieve the information needed to administer submissions, conduct peer review, document editorial decisions, and prepare accepted manuscripts for publication. The journal should maintain consistent file naming, version identification, and record organisation practices to reduce the risk of confusion between original submissions, revised manuscripts, accepted versions, and published versions.

Editorial records must remain sufficiently complete to support the review of editorial decisions and the investigation of credible concerns about publication ethics. Where relevant, the journal should retain records of communications, author declarations, conflict-of-interest disclosures, research ethics statements, and documentation associated with corrections or retractions. COPE recommends that journals establish visible publication ethics policies and procedures for addressing research misconduct and post-publication corrections. See the COPE, DOAJ, OASPA, and WAME Principles of Transparency and Best Practice in Scholarly Publishing.

MACC protects confidential information contained in unpublished manuscripts, reviewer reports, editorial correspondence, and other restricted editorial records. The journal grants access to these records only when necessary for authorised editorial or administrative duties. Editors, reviewers, and other individuals involved in manuscript processing must not disclose or use confidential submission materials for purposes unrelated to their assigned responsibilities.

MACC applies its confidentiality procedures in conjunction with its peer-review policy. The journal describes its peer-review arrangements and publication policies on its official Journal Policies page. COPE provides guidance on responsible peer-review conduct, including the protection of confidential manuscript information, in its Ethical Guidelines for Peer Reviewers.

MACC should maintain appropriate electronic backup procedures for essential journal records and published content. Backup arrangements should support recovery from accidental deletion, technical failure, unauthorised alteration, or other events that may compromise the availability or integrity of electronic records. The journal should periodically review its backup procedures and access controls to ensure that its records remain recoverable and protected.

The journal should document the systems, responsibilities, and procedures used to manage electronic backups. Any statement about backup frequency, storage location, encryption, access permissions, or recovery testing must reflect the arrangements that MACC actually implements. COPE's archiving principle requires journals to state their arrangements for electronic backup and long-term digital preservation clearly. See Principle 4, Archiving, in the Principles of Transparency and Best Practice in Scholarly Publishing.

MACC recognises the importance of preserving published articles and maintaining access to the scholarly record over time. The journal's published policy states that it uses the LOCKSS system to support distributed archiving among participating libraries. The policy also identifies Portal Garuda as an additional access point for the journal's content if the journal ceases publication. These arrangements are described on the official MACC Journal Policies page.

Long-term preservation arrangements should protect published content against loss and support continued access when the journal's website or publishing operations become unavailable. COPE and its partner organisations recommend that journals clearly identify their electronic backup and long-term digital preservation plans, including arrangements for possible cessation of journal or publisher operations. See COPE, DOAJ, OASPA, and WAME, Principles of Transparency and Best Practice in Scholarly Publishing, Principle 4: Archiving.

MACC should periodically verify the availability and accuracy of its published archival information, including links to its stated preservation services and external access points. The journal should distinguish confirmed preservation arrangements from services that it plans to implement or has not yet verified. COPE's Glossary provides terminology relevant to long-term digital preservation and archiving.

MACC should preserve the published version of each article together with its bibliographic information and publication history. When the journal publishes a correction, retraction, or other formal notice, the journal should maintain an appropriate link between the notice and the affected article so that readers can understand the status of the scholarly record.

Editorial staff should ensure that changes to published content follow the journal's publication ethics procedures and that the journal does not obscure the history of a published article. COPE's Retraction Guidelines explain how journals should handle retractions to correct the literature and protect the integrity of the scholarly record.

MACC should establish appropriate retention periods for submission files, peer-review records, editorial correspondence, publication files, and other administrative records. The journal should consider the purpose of each record, applicable legal and institutional requirements, confidentiality obligations, and the need to investigate publication ethics concerns before disposing of records.

The journal should distinguish internal administrative records from the published scholarly record. The journal should not delete or alter published content or associated correction and retraction notices in a manner that compromises the integrity of the scholarly record. COPE's recommendations on transparent publication ethics policies and the management of corrections and retractions are available in the Principles of Transparency and Best Practice in Scholarly Publishing and the COPE Retraction Guidelines.

The MACC editorial office is responsible for administering electronic filing procedures and coordinating the management of editorial records. The journal's designated personnel should review the implementation of these procedures periodically and address identified weaknesses in record organisation, access control, backup, and preservation.

MACC should review this policy whenever its electronic publishing platform, digital storage arrangements, preservation services, or applicable requirements change. The journal should update its public policy when necessary so that the information presented to authors, reviewers, and readers accurately describes its current practices. This approach supports COPE's recommendation that journal policies and publishing practices remain transparent and clearly documented. See the COPE, DOAJ, OASPA, and WAME Principles of Transparency and Best Practice in Scholarly Publishing.

Committee on Publication Ethics (COPE), Directory of Open Access Journals (DOAJ), Open Access Scholarly Publishing Association (OASPA), and World Association of Medical Editors (WAME). Principles of Transparency and Best Practice in Scholarly Publishing. Last reviewed 15 September 2022. The guideline page states that the guidance is currently under review.

Committee on Publication Ethics (COPE). Glossary. Definitions relevant to publication ethics and long-term digital preservation.

Committee on Publication Ethics (COPE). Ethical Guidelines for Peer Reviewers.

Committee on Publication Ethics (COPE). Retraction Guidelines.

Majalah Anestesia & Critical Care (MACC). Journal Policies.

Majalah Anestesia & Critical Care (MACC). Submission Guidelines.